Connect the item, the supplier and the work around it.
Model items, suppliers and stock movements in an inventory app, then give each team a view suited to the work it handles.
Give the work a relational home
Start with connected tables. A shared name in two spreadsheets is not a relationship.
Items
Store the item reference, category and supplier relationship.
Suppliers
Link purchasing details to the supplier rather than repeating them per item.
Movements
Record item, quantity, location and date on each stock movement.
Decide who sees what, before the first screen
User roles grant access per table, row, field and action. Every surface follows those rules.
Sam's rule
Warehouse
Grant reads and movement creation for the relevant operational records.
Purchasing
Grant access to suppliers and purchasing fields.
Finance
Make cost fields readable to finance without widening warehouse access.
Different jobs deserve different screens
The Data grid is the starting point. Interface ideas can be described to the assistant and built over the same authorized data.
Item catalogue
A grid grouped by category with related supplier information.
Movement entry
A focused interface for recording a movement.
Purchasing overview
An interface over the purchasing records its viewer may read.
Try this as your app brief
"Create Items, Suppliers and Movements. Warehouse users create movements but cannot edit unit costs. Purchasing manages supplier details. Review computed stock rules before using the app for reconciliation."
This is an app design example, not a ready-made template. Explore the product or other use cases.
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